E-Mail Writing

• What is an Email?

Electronic mail (also known as email or e-mail) is one of the most commonly used services on the Internet, allowing people to send messages to one or more recipients. Email was invented by Ray Tomlinson in 1972.

• Why use Email? 

The operating principle behind email is relatively simple, which has quickly made it the most popular service used on the Internet. As with a traditional postal service, for your message to reach your recipient, all you need to know is their address. Its two main advantages over "paper mail" are the speed at which the email is sent (practically instantaneous) and the lower cost (included with the cost of an Internet connection). What's more, email can be used to instantaneously send a message to several people at once. 

Dos and Don'ts for E-mail Etiquettes. 

Dos 

1. Have a clear subject line. 2. Use a professional salutation. 3. Recheck your e-mail. 4. Keep private material confidential. 5. Keep your email short and flawless. Stay concise. 6. Check your attachments before sending. 7. Include your name or a signature with additional details and contact information. Don't forward email without permission

Don'ts

1. Don’t forget your signature. 2. Don’t use humour and sarcasm. 3. Don’t assume the recipient knows what you are talking about. 4.Don’t punctuate poorly. 5.Don't hit 'Reply All'. 6. Don’t think that no one but the intended recipient will see your email. (No predictions) 7.Don't forward email without permission.

List of information to be included in the email message-

1. Subject Line

Don't forget to include a clear Subject Line in your email. Use the subject line to summarize why you are emailing. Some examples of strong subject lines.

2. Salutation

Use an appropriate salutation

3. First Paragraph

The first paragraph of your email should include information on why you are writing. Be clear and direct.

4. Middle Paragraph

It is little bit descriptive about what you have mentioned in the first paragraph. Be concise and flawless with relevant punctuation.

5. Final Paragraph

Conclude your message with proper words as per the subject.

6. Email Signature

First Name, Last Name

How to CC and BCC properly: 

The carbon copy (CC) and blind carbon copy (BCC) tools are tricky. Sometimes they're useful, but if used improperly, they can be problematic

Format E-mail Template for students-

Write an email to congratulate your friend on getting the first prize in essay competition. Use template of email to express your thoughts.

Write an e mail to your friend who has not contacted you for a long time.

Compiled By-Dr. Salunkhe T. B.